Minutes 11th May 2009

PRESENT

Chairman: Cllr Mr A Manship
Councillors: Mr J Chapman, Mrs J Chase, Mrs T Meads, Mr R Page, Mrs P Sharpe, Mr G Tull

Clerk: Mrs E Manship

60/09 APOLOGIES

County Councillor: Mr P Mason
District Councillors: Mr R Humby & Mr L Ruffell
PC Charlie Farley

61/09 ELECTION OF CHAIRMAN FOR THE YEAR 2009/10

Cllr Manship was proposed by Cllr Chase and seconded by Cllr Meads
There were no further nominations.
Cllr Manship was elected as Chairman and signed the Declaration of Office.

62/09 DISCLOSURE OF INTERESTS FOR AGENDA ITEMS

Cllr Chapman declared a personal interest as a neighbour with regard to planning application 09/00606/LDC

63/09 CONFIRMATION OF THE MINUTES

The minutes of the meeting held on 9th March 2009 had been circulated. The Chairman signed the minutes.

64/09 ELECTION OF VICE CHAIRMAN

Cllr Chase was proposed by Cllr Meads and seconded by Cllr Manship
There were no further nominations
Cllr Chase was elected as Vice-Chairman

65/09 APPOINTMENT OF PARISH COUNCIL REPRESENTATIVES

a) Representative to Winchester District Association of Parish Councils
Councillors Mr J Chapman and Mr A Manship

b) Representatives to Owslebury Parish Hall Management Committee
Councillor Mrs T Meads

 

c) Representative to Winchester Area Community Action
Councillor Mrs J Chase

 

d) Representative to OMCA Committee
Councillor Mrs J Chase

 

e) Rights of Way Representatives
Councillors Mr A Manship & Mr G Tull

 

f) Tree Warden
Councillor Mr A Manship

 

g) Local Authority Representative to Owslebury Primary School
Councillor Mrs T Meads

h) Highways Liaison Committee
Councillors Mr A Manship, Mr R Page & Mr G Tull

 

i) Playgrounds Representative
Councillor Mr R Page

 

j) Travellers Representative
Councillor Mrs J Chase

 

k) Representatives for Sports Clubs using the Recreation Ground
Cllrs Mr G Tull and Mrs T Meads

 

l) Enforcement Representatives
Cllr Mr A Manship and the Clerk

 

m) Public Transport Representative
Cllr Mrs J Chase

 

n) Improving Communication with Parishioners Lead
Cllr Mr J Chapman

 

o) Representatives on Village Design Statement Working Party
Cllrs Mr R Page, Mrs T Meads and Mr J Chapman

 

p) Planning Lead
Cllr Mr R Page

 

q) Neighbourhood Watch
Cllr Mrs J Chase

66/09 MATTERS ARISING FROM THE MINUTES

a) Reception for Parish and Town Councils – 17th April
Attended by Cllr & Mrs Page – a very nice social occasion – thank you.

67/09 PUBLIC QUESTIONS AND COMMENTS

a) Planning Application – 09/00596/FUL – Red Lodge, Belmore Lane, Owslebury
The owner of the property talked through the proposals. He explained that they were hoping to re-open the old entrance to the property, as they would prefer to be part of the community. This would also enable them to access their property from a wider access road with improved sight lines.

 

Mr Emmans said that the current access had only recently been opened, permission given by himself onto a lane which he owned. He didn’t mind either way.

 

b) Planning Application – 09/00661/FUL – Mapledown, Warley Lane, Morestead
The owner of the property confirmed that there were two aspects to the planning application: -

Garden hedge – the owner confirmed that originally there was a line of conifers. They did not believe them to be in character with the area so they removed them and replaced them with a hedgerow of a suggested mix. One of their neighbours told them they were planting illegally so they stopped planting and sought clarification. There are two lines of hedgerow, either side of the fence and the idea is that long term the hedgerow will cover the fence.

Owing to a slight change in their circumstances they are looking to build a single storey side extension to the property. The plans for the previous application for this extension, refused, were drawn up by the owner and didn’t show the correct dimensions. The current plans have been drawn up professionally. The owner believes it should be screened by the trees and not seen from the road.

 

c) Planning Application – 09/00606/LDC – Stoneycroft, Hurst Farm, Hurst Lane, Owslebury
Mr Chapman explained that this application was similar to others in the close. The purpose being to confirm the legal position of the land to ensure that if and when the property was sold there would be no problems with the designation of the land.

68/09 HIGHWAYS

a) Virtual Footpaths
Cllr Meads reported that she had met with Mr David White, Head Teacher of Owslebury School and Mandy Ware, HCC and they had discussed virtual footpaths around the School Travel Plan. Mr White confirmed he was keen to support the Parish Council whatever direction we wanted to proceed and would support a virtual footpath if it reduced the speed of traffic. Mandy Ware confirmed a virtual footpath looked similar to a cycle lane.

 

There would need to be a feasibility study, as excluding the virtual footpath there has to be sufficient room for two small cars to pass. Cllr Meads believed that that between The Ship and The Recreation Ground this would not always be possible. The next step would be for the Parish Council to decide whether they felt a feasibility study would be worthwhile. Cllr Meads only concern is that a VP might give a false sense of security, though she understands New Town has recently installed a VP, which is working well.

Action:	By When:	By Whom:
To notify TM of the Clerk’s details for the Parish Council covering New Town To arrange for the Parish Council to visit New Town to view their VP and ascertain further information about the pros and cons.	ASAP   08/06/09	Clerk   TM

 

b) Hurst Lane
Cllr Manship confirmed a report and invoice had been received from Mr Bould following his visit. Cllr Manship was concerned that whilst the report suggests kerbing to prevent further deterioration to the banks, it does not suggest ways forward to relieve the flooding problems at the bottom of Hurst Lane, near the junction with Lower Baybridge Lane outside Marwell Wildlife and outside Whaddon House.

Action:	By When:	By Whom:
To discuss further and follow up	08/06/09	J Chapman & AM

c)Whaddon Lane

Cllr Manship reported that an invoice had been received from Mr Burns. Councillor asked the Council whether they felt the invoice should be paid in full or a retainer kept until the work started.

Action:	By When:	By Whom:
It was felt that a retainer would be prudent but to read the contract of engagement	08/06/09	AM

69/09 RIGHTS OF WAY

a) Red Lane
Cllr Chase confirmed that whilst in discussion with HCC regarding the Traveller, a keyed barrier had been suggested. The Clerk confirmed that the Council’s letter to HCC requesting support with this had been forwarded to Liz Giles. Liz Giles had since notified the Clerk that from April 1st she would be taking a sideways move to another geographic area following a restructure. She was uncertain who would be taking over RoW responsibility for Owslebury.

Action:	By When:	By Whom:
To forward the name & details of the person spoken to, to the Clerk To follow up, now that the RoW restructure has taken place	ASAP   08/06/09	J Chase   Clerk

70/09 PARISH COUNCIL INSURANCE – RENEWAL

The Council agreed that the quotation to renew the Council’s insurance with Allianz should be accepted.

 

The Chairman reported that the concrete lampposts in Beach Grove, owned by the Parish Council had been removed from the Insurance in 2002. Mr Julian Higgins, Head of Lighting, HCC has asked the Council to insure the lampposts for a sum of £1000 each. This sum would cover most of the replacement cost if required. Mr Higgins has confirmed that HCC will undertake the repair / replacement, re-link with the electricity supply and cover any cost over and above this amount. The cost to the Parish Council to insure the lampposts for £1000 each is £13.36 each. The Council agreed.

71/09 PLANNING

a) Planning Applications

 

09/00596/FUL:	Red Lodge, Belmore Lane, Owslebury. SO21 1JW
Proposal:	Erection of detached double garage; Closing off existing vehicular access; New vehicular access
Closing Date WCC:	15th May 2009
Closing Date OPC:	11th May 2009 (OPC meeting)

OPC - No Comment.

 

09/00661/FUL:	Mapledown, Warley Lane, Morestead. SO21 1LF
Proposal:	Single storey side extension (amendment to previous permission) (RESUBMISSION)
Closing Date WCC:	28th May 2009
Closing Date OPC:	11th May 2009 (OPC meeting)

OPC– No Comment.

 

09/00606/LDC:	Stoneycroft, Hurst Farm, Hurst Lane, Owslebury
Proposal:	The land has been used as a garden by the current owner since August 1990 when the house was built
Closing Date WCC:	28th May 2009
Closing Date OPC:	11th May 2009 (OPC meeting)

OPC - No Comment

 

b) Planning Decisions

09/00187/FUL:	Beech House, Whaddon Lane, Owslebury. SO21 1JJ
Proposal:	Ground floor rear extension; new first floor to the whole building; new attached garage; solar panels
Decision	Application Refused

 

09/00387/FUL:	Crosslanes Farm, Warley Lane, Morestead. SO21 1FE
Proposal:	Temporary stationing of a mobile home for an equestrian worker for a period of three years (RETROSPECTIVE)
Decision	Application Refused

 

09/00419/FUL:	Christmas Cottage, Belmore Lane, Owslebury. SO21 1JW
Proposal:	First floor veranda to the side of the property with external staircase and detached garage with accommodation above and veranda to the rear with external staircase
Decision	Application Permitted

72/09 ENFORCEMENT

The Chairman reported to the Council that he had met with Neil Marsh, Head of Enforcement - WCC, Cllr Ruffell and the Clerk on 8th May to discuss the current position regarding all open enforcement cases. As mentioned in his Annual Report he was pleased to report that, evident at this last meeting, enforcement enquiries were now being progressed.

 

Cllr Chapman asked the position with regard to Marwell Yard (ref. 08/00097/COU). The Clerk confirmed that HCC were concerned about the site being used as a waste transfer station and that they had agreed with WCC that they would progress both enforcement cases together for this site. At a site visit HCC had given Essex Utilities three options:

 

- to leave the site; to face enforcement; to apply for retrospective planning application for storage and a temporary waste transfer station. HCC expected Essex Utilities to apply imminently for a retrospective planning application and this would go out to consultation, including the Parish Council.

 

A difference of opinion ensued as to whether a stop notice should have been issued with immediate effect or whether the Enforcement Officer should be supported in handling the case in the manner she had explained to the Clerk. Further to this discussion Cllr Chapman and Cllr Tull proposed and seconded that a letter of complaint should be sent to the Chief Executive covering Enforcement in HCC, with a copy to Cllr Mason, that a stop notice had not and should be issued to Marwell Yard with immediate effect. Cllr Page and Cllr Chase supported this.

Action:	By When:	By Whom:
To write to HCC Enforcement, cc. Cllr Mason regarding the above.	08/06/09	Clerk

73/09 TO CONSIDER MATTERS ARISING FROM CORRESPONDENCE RECEIVED: FOR INFORMATION ONLY

a) Southampton Airport’s Community & Stakeholder Conference – Friday 26th June, 9am – 12.30pm. No Cllr free to attend.

 

Action:	By When:	By Whom:
To ask Cllr Ruffell to represent the Council	08/06/09	Clerk

74/09 AGENDA ITEMS FOR THE JUNE MEETING

• Litter Collection – TM
• Presentation of Annual Accounts 2008/09 – Clerk
  

75/09 FINANCE

Payments were approved in accordance to the budget: -

76/09 DATE OF THE NEXT PARISH COUNCIL MEETING and ANNUAL PARISH MEETING

The next Parish Council meeting and Annual Parish Meeting will be held on Monday 8th June at 7.45pm

The meeting closed at 10.20pm.