Minutes 8th June 2009

PRESENT

Chairman: Cllr Mr A Manship
Councillors: Mr J Chapman, Mrs J Chase, Mrs T Meads, Mr R Page, Mrs P Sharpe, Mr G Tull

IN ATTENDANCE

Clerk: Mrs E Manship
County Councillor: Mr P Mason
District Councillors: Mr R Humby & Mr L Ruffell
PC Charlie Farley

77/09 APOLOGIES

None

78/09 DISCLOSURE OF INTERESTS FOR AGENDA ITEMS

Cllr Chapman declared a personal interest as a neighbour with regard to planning application 09/00606/LDC

79/09 CONFIRMATION OF THE MINUTES

The minutes of the meeting held on 11th May 2009 had been circulated. The Chairman signed the minutes.

80/09 POLICE CONSTABLE REPORT

PC Charlie Farley confirmed three crimes in the last month: -

• Burglary – Morestead Road – Shed – Strimmer & Hedge Trimmer
• Theft – Hensting Lane – 2 Saddlestones
  
• Assault – Alcohol related

PC Charlie Farley confirmed that PC Clive Barham will be replacing him as from next week. Ralph Akehurst will be replaced by a PCSO in about a month.

81/09 MATTERS ARISING FROM THE MINUTES

a) Virtual Footpaths

Cllr Meads has e-mailed Norman Chapman, Clerk of Soberton PC, seeking views, merits, effectiveness etc. of virtual footpaths

b) Contract of Engagement with Mr Burns

Cllr Manship recommended that the invoice for work in Whaddon Lane be paid in full and he would contact Mr Burns on his return from his holiday to support further liaison.

 

c) Whaddon Lane and Hurst Lane Survey

Cllr Chapman confirmed that Mr Bould’s invoice should be paid in full.

82/09 PUBLIC QUESTIONS AND COMMENTS

a) Litter

Mr Ames mentioned that much of the litter in the road is actually dropped by the Council contractors who collect the litter.

 

In addition, the bins are left in the road. Cllr Manship asked Cllr Ruffell for support.

83/09 COUNTY AND DISTRICT COUNCILLOR REPORTS

Cllr Manship, on behalf of the Parish Council, congratulated Cllr Mason on his re-election as County Councillor

 

a) Marwell Yard

Cllr Mason confirmed receipt of the Council’s letter to Cllr Thornber.

 

He raised the change of name of Essex Utilities and whether it would have any affect on the planning application.

b) Sainsburys

Cllr Ruffell confirmed he had attended a recent meeting regarding the potential new Sainsburys store at Bishops Waltham.

 

If agreed it would cover 3,300 m.sq. with an anticipated 35,000 vehicle movements per week

 

c) BAA Meeting

Cllr Ruffell confirmed he plans to attend and will represent the Council

 

d) Collection of small animals from the highway

Cllr Manship reported that SERCO had confirmed they did not collect ‘small’ dead animals along the roadside and asked Cllr Ruffell whether he could investigate, as this is a clear danger to road users.

84/09 HIGHWAYs

a) Longwood Crossroads

 

The Clerk reported that she had received confirmation that Steve Woodward, in the Safety Engineering Team, hoped the VAS would be repaired week of 15th June 09.

 

She had briefed him regarding the recent accident at the crossroads and he will arrange for an up to date accident plot to see how the scheme is performing.

 

b) WCC Tree Officers

 

Cllr Manship confirmed that Kevin Cloud is being replaced by two tree officers – Tom Gregory and Ivan Grundan.

 

c) Large pothole at the Ship

 

Cllr Tull raised the large pothole at the Ship. Cllr Mason confirmed he would follow this up.

85/09 RIGHTS OF WAY

a) Bridleways

Cllr Tull reported that he had cut the bridleway past the zoo and from Hazely Road to the Waterworks; He confirmed that Hazely Road to the Gallops still needed doing and he would carry on as time allowed.

 

Cllr Tull confirmed that there were overhanging trees that needed reporting which he would do via the website. Cllr Manship thanked him on for his work.

86/09 LITTER COLLECTION

Cllr Meads confirmed that she will organise a Saturday for a general litter collection around the parish and would advertise it in the hope others would join in.

 

A CPRE publication has been sent to all parish councils regarding litter collection, which includes information on fixed penalty notices, letters to businesses etc.

 

Cllr Meads asked if this could be placed on the agenda for the next meeting.

87/09 PRESENTATION OF ANNUAL ACCOUNTS 2008/09

The Clerk presented the accounts to the Council which had been previously circulated and answered general questions. Cllr Meads thanked the Clerk for all her work in managing and producing the accounts. The time required was acknowledged and appreciated.

 

The Annual Return 2008/09 and the Reconciliation of Balance as at 31st March 2009 were agreed by the Council and signed by the Chairman and Responsible Financial Officer.

 

The Clerk’s Annual Increment, in line with the Clerk’s contract, was agreed.

88/09 WCC CORE STRATEGY PREFERRED OPTION – CONSULTATION

Cllr Manship summarised the key aspects of the consultation, which was followed by general discussion. Cllr Humby agreed to pass on the Councils comments to WCC.

89/09 PLANNING

a) Planning Applications

OPC Discussion and Comment:

 

The Clerk summarised the application and confirmed the Council had been asked to comment owing to its size and impact so close to the Parish Boundary.

 

The Clerk reported that there were approximately 40 letters of comment on the website. Approximately 35 from people involved in motocross who supported the application and approximately 5 from organisations such as Natural England; Countryside Service HCC; Winchester Ramblers; South Downs Joint Committee etc. who either indicated strong reservations or objected to the application.

 

Cllr Tull stated that the motocross site could not be seen outside the bowl, that it brought in a lot of business to the local area and that the land was always returned to natural landscape after the event.

 

Cllr Smart reported that the papers indicated that the motocross could be seen from 2 locations.

 

The Clerk confirmed that the planning officer had informed her that the site had been subject to a recent enforcement application, hence the application and the papers seemed to indicate permanent retention, rather than a return to the natural landscape between events.

 

Cllr Tull reported that he didn’t need to read the planning papers, he knew the site and the landowner always returned the site to natural landscape.

 

Cllr Chapman asked the comments of ‘Itchen Valley’ which the Clerk confirmed as ‘no objection so long as the track is only used for occasional elite events owing to potential nuisance of noise and traffic’.

 

Cllr Manship asked for a Council vote. Cllr Manship objected to the application. All other Cllrs agreed ‘no objection - comment only’.

 

b) Planning Decisions

c) Enforcement Issues

i) Marwell Yard

Comment was made about the lorries blocking the road to through traffic at the end of the day as they queued to enter the site. Cllr Manship was asked to contact Planning Aid to support parish council discussion at the planning meeting, set for 15th June 2009.

 

ii) Marwell Activity Centre

Concern was raised over the advertisement at Marwell Activity Centre for Sunday lunch – and children can use the activities free.

90/09 TO CONSIDER MATTERS ARISING FROM CORRESPONDENCE RECEIVED: FOR INFORMATION ONLY

a) Victim Support

b) WDALC

91/09 AGENDA ITEMS FOR FUTURE MEETINGS

• Litter Collection – TM – July meeting
• Victim Support – July meeting
• Virtual Footpaths - TM – August Meeting
  

92/09 FINANCE

The following payments were approved in accordance to the budget: -

93/09 DATE OF THE NEXT PARISH COUNCIL MEETING

The next Parish Council Planning meeting will be held on Monday 15th June 2009 at 7.45pm

 

The next Parish Council general meeting will be held on Monday 10th July 2009 at 7.45pm