| Information to be published |
How the information can be obtained |
Cost |
| Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted. |
(hard copy and/or website) |
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| Who’s who on the Council and its Committees |
Website/Hard copy from Clerk |
Free /10p per sheet* |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Website/Hard copy from Clerk |
Free /10p per sheet* |
| Location of main Council office and accessibility details |
Website/Hard copy from Clerk |
Free /10p per sheet* |
| Staffing structure |
N/A |
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| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
(hard copy and/or website) |
|
| Annual return form and report by auditor |
Hard Copy from Clerk |
10p per sheet* |
| Finalised budget |
Hard Copy from Clerk |
10p per sheet* |
| Precept |
Hard Copy from Clerk |
10p per sheet* |
| Financial Standing Orders and Regulations |
Hard Copy from Clerk |
10p per sheet* |
| Grants given and received |
Hard Copy from Clerk |
10p per sheet* |
| List of current contracts awarded and value of contract |
Hard Copy from Clerk |
10p per sheet* |
| Members’ allowances and expenses |
Hard Copy from Clerk |
10p per sheet* |
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| Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
(hard copy and/or website) |
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| Village Design Statement when completed |
Website/Hard copy from Clerk |
Free/10p per sheet* |
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Website/Hard copy from Clerk |
Free/10p per sheet* |
| Quality status |
Not adopted |
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| Local charters drawn up in accordance with DCLG guidelines |
None |
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| Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum |
(hard copy and/or website) |
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| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website/Hard copy from Clerk |
Free/10p per sheet* |
| Agendas of meetings (as above) |
Website
Displayed on Noticeboards (Owslebury / Morestead / Baybridge) 3 working days prior to meeting
Hard copy from Clerk |
Free/
Free/
10p per sheet* |
| Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website
Displayed on Noticeboard (Owslebury) Owslebury Newsletter (Abridged Minutes)
Hard copy from Clerk |
Free/
Free/
Subscription/
10p per sheet* |
| Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Hard copy from Clerk |
10p per sheet* |
| Responses to consultation papers |
Website
Owslebury Newsletter
Hard copy from Clerk |
Free/
Subscription/
10p per sheet* |
| Responses to planning applications |
Website/Hard copy from Clerk |
Free/10p per sheet* |
| Bye-laws |
Hard copy from Clerk |
10p per sheet* |
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| Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
(hard copy and/or website) |
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| Policies and procedures for the conduct of council business: |
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| Procedural standing orders |
Hard copy from Clerk |
10p per sheet* |
| Committee and sub-committee terms of reference e.g. Play Area & Highways |
Hard copy from Clerk |
10p per sheet* |
| Delegated authority in respect of members |
Hard copy from Clerk |
10p per sheet* |
| Code of Conduct |
Hard copy from Clerk |
10p per sheet* |
| Complaints procedures |
Website/Hard copy from Clerk |
Free/10p per sheet* |
| Policies and procedures for the provision of services and about the employment of staff: |
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| Internal policies relating to the delivery of services |
National Guidelines Followed |
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| Equality and diversity policy |
National Guidelines Followed |
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| Health and safety policy |
National Guidelines Followed |
|
| Recruitment policies (including current vacancies) |
National Guidelines Followed |
|
| Policies and procedures for handling requests for information |
Hard copy available from Clerk |
10p per sheet* |
| Complaints procedures (including those covering requests for information and operating the publication scheme) |
Website/Hard copy available from Clerk |
10p per sheet* |
| Information security policy |
Hard copy from Clerk |
10p per sheet* |
| Records management policies (records retention, destruction and archive) |
Hard copy from Clerk |
10p per sheet |
| Data protection policies |
National Guidelines Followed |
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| Schedule of charges for the publication of information) |
Website/Hard copy from Clerk |
Free/10p per sheet |
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Class 6 – Lists and Registers
Currently maintained lists and registers only |
(hard copy or website; some information may only be available by inspection) |
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| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
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| Assets Register |
Hard copy from Clerk |
10p per sheet |
| Register of members’ interests |
Hard copy from Clerk |
10p per sheet |
| Register of gifts and hospitality |
Hard copy from Clerk |
10p per sheet |
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Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only |
(hard copy or website; some information may only be available by inspection) |
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| Allotments |
N/A |
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| Burial grounds and closed churchyards |
N/A |
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| Community centres and village halls |
N/A |
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| Parks, playing fields and recreational facilities |
Hard copy from Clerk |
10p per sheet* |
| Seating, litter bins, dog bins, clocks, memorials and lighting |
Hard copy from Clerk |
10p per sheet* |
| Bus shelters |
Hard copy from Clerk |
10p per sheet* |
| Markets |
N/A |
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| Public conveniences |
N/A |
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| Agency agreements |
None |
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| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. Hiring of Football & Cricket Pitches) |
Hard copies from Clerk |
10p per sheet* |
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| Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
Additional information may be requested in writing and will be considered and shared as appropriate in consideration of the Freedom of Information Act |
10p per sheet* |
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Contact details:
Liz Manship,
Clerk and Responsible Financial Officer to Owslebury Parish Council
Tel: 01962-77764
e-mail:owslebury.pc@virgin.net
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide. |
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| TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
| Disbursement cost |
Photocopying @ 10p per sheet
(black & white) |
Actual cost* |
| |
Photocopying @ 20p per sheet (colour) |
Actual cost* |
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Postage |
Actual cost of Royal Mail standard 2nd class |
| Statutory Fee |
Specialist fees for research apply |
In accordance with the relevant legislation |